Custom tool Ralphy to help easily manipulate PDF files and pages: name, tag,
merge, delete, rotate.
Custom Google Apps Script to auto-move
scanned files to the right directory in Google Drive based on the filename.
Ralphy image scanning tool
Get rid of paper
Cancel reception of any physical documents in favor of digital copies as much as possible
Scanning and then shredding incoming paper documents within a few weeks (ideally immediately but that often doesn’t
work out, small batches seem to work best)
Scanning and shredding pre-existing paperwork. This was probably a few thousand pages in my case, which took me almost
2 years of occasional scanning to fully complete.
Clear strategy for required physical document storage
An Expanding Organizer (< 50 pages) with original copies of official documents of the entire family: diplomas, property, passports, etc.
Small filing Cabinet to temporarily store documents that require follow-up in a few weeks/months for which a digital copy might
not be sufficient, e.g. documents with a wet signatures or important government paperwork. The filing cabinet has
folders for each month of the year; documents are filed under the month they were received. After one year maximum
(when I reach a month that has paperwork from the previous year in it), I’ll make a permanent decision on what to do
with the documents. In 90+% of cases, that means scanning and shredding.
Small box of 2-5 pages per year of tax returns (<50 pages total). I could probably get rid of these but haven’t yet.